Utilize

Workload Forecasting & Scheduling System

Our workload forecasting system puts you in the driver’s seat of scheduling people for upcoming projects and assignments. People indicate how busy they are and forecast their upcoming availability to take on work. Dashboards show you a color-coded view of everyone and how busy they are. This is ideal any organization that must put skilled people on projects or assignments.

1

Setup your ideal workload forecasting process

Each department can have their own settings and options. Track forecasted availability at daily, weekly or bi-weekly intervals. Track by percentage of time or hours available. Customize color codes to visually picture how busy people are.

Setup your ideal workload forecasting process
2

People complete their availability forecasts

The entire process takes less than 5 minutes for people to complete. An email is automatically sent out from the system and people click the link and update their availability. People forecast their days in the office, scheduled absences, and percentage / hours of time available on a daily, weekly or bi-weekly basis.

People complete their availability forecasts
3

View reports and make work assignment decisions

View your entire department in one report – see who is most/least available to take on work. See the upcoming scheduled absences. View a color-coded list of availability by office, department or any other criteria.

View reports and make work assignment decisions

Do even more with viUtilize

Maximize the efficiency of your departments

Maximize the efficiency of your departments

Make sure people are getting just the right amount of work. Not too much, not too little.

Make effective work assignment decisions

Make effective work assignment decisions

Use our reporting tools to track diversity hiring statistics and ensure you are moving toward your targets.

Use demographics as criteria

Use demographics as criteria

Include work interests, languages spoken, undergraduate degree and other information as a factor in assigning work.

Integrate with other systems

Integrate with other systems

viUtilize integrates with other vi modules and your HR systems to ensure data flows effectively.

  • Seemless 3rd Party System Integration

    viUtilize integrates with many third party systems

  • Airtight Security

    Permissions are built into viUtilize so your data is safe

  • Dedicated Application Specialist

    You get a dedicated customer care specialist for the lifetime relationship with our organization

  • Fully Customizable

    We customize the software to your specific needs

  • Mobile Ready

    People can update their workload availability from mobile devices anywhere

  • Part of an Integrated Platform

    Our people platform has eight software modules, each solving different people challenges

Utilize Full Feature List

Professional Services Firms

  • Best practice configurations for different practice groups
  • Accounting system integration – we import projects/matters so that people can indicate estimated projects they are working on
  • Specific workflows built-in for professional services firms
  • Billable hour integration – we bring in billable hours so you can compare a person’s forecast with what they are actually billing
  • Prebuilt reports for professional services firms

All Organizations

  • Completely customize the system for your workflows
  • Each department can have their own configuration – hours/percentage of time available, etc.
  • Track either daily or weekly availability
  • Short-term and long-term absence functionality built in
  • Create custom fields to track forecasting your way
  • Create your own color-coded system
  • Email templates drive the process – each day or week emails are sent out to people to indicate their availability to take on work

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